Payment, Refund, Withdrawal, and Transfer Policies

Updated for Workshops and Programs in 2019

Space in our workshops is limited and we rely on your attendance to make important arrangements and logistical preparations for every workshop. Our participants are important to us and if for any reason you need to withdraw from a workshop or wish to transfer to a different workshop, please notify us in writing (email to info@santafeworkshops.com) as soon as possible.

Payments
A deposit payment is due at the time of your registration to reserve a spot in the workshop. All payments can be made through our website or over the phone by calling 505-983-1400, ext. 111 with an American Express Card, MasterCard, Visa, or Discover Card. We also accept payment by way of check or money order sent to 50 Mount Carmel Rd. Santa Fe, NM 87505. Certain workshops require a portfolio review and final acceptance is not confirmed until your portfolio has been received, reviewed, and accepted.

Once the workshop is called a “Go”, participants will receive notification and a statement of account that will specify the balance due and the due date. Santa Fe Photographic Workshops and Writers Lab (SFPW) reserves the right to withdraw any registration if the balance due has not been received within 5 business days of the due date specified on the invoice and will result in no refund. Late payments will be subject to a 5% penalty, applied to the balance due.

There are no exceptions to these policies and SFPW is not responsible for cancellations due to medical or other emergencies. Should SFPW cancel an itinerary, all fees and deposits are refunded in full or may be transferred to another workshop within 12 months. SFPW is not responsible for reimbursement of non-refundable airline tickets in the event of a workshop cancellation. Please check on your workshop status before making travel arrangements. We strongly recommend that you purchase trip cancellation/travel insurance.

Grace Period
We offer a 48-hour grace period on new registrations. If you have second thoughts about participating in your workshop within 48 hours of your registration, we will refund your payment, less a $60 processing fee.

Transfers
We will do our best to accommodate transfers, however we reserve the right to approve or reject any transfer request. Transfer request will only be considered if made within the following time frames, based on the workshop you are transferring from:

  • Domestic Workshops - More than 45 days prior to the start date of your workshop
  • International Programs - More than 75 days prior to the start date of your program
  • Other Programs - We produce innovative, new programs every year that may require a different cutoff date for transfer requests and withdrawals. See below for the terms of these programs.

All approved transfers will be subject to a $60 transfer fee and the new workshop or program must be completed within 12 months of the withdrawal.

We provide the following withdrawal and refund policies for our various workshops and programs:

Domestic Workshops

International Programs

Programs with special policies are listed below:
On the Road workshops with Eddie Soloway

Where the Buffalo Roam: A Wyoming Workshop with Brett Erickson & Charles Guildner

Morocco: Oceans, Deserts and Cities: A Photographic Expedition with David Samuel Robbins (February)

Morocco: Oceans, Deserts and Cities: A Photographic Expedition with David Samuel Robbins (March)

In Search of Light in India with Jennifer Spelman and Michael Amici

Domestic Workshops

  • Withdrawal more than 30 days prior to the start date of your workshop, SFPW will refund all payments made, less a cancellation fee equal to 50% of the deposit.
  • Withdrawal between 30 and 15 days prior to the start date of the workshop, SFPW will retain 50% of the workshop tuition or package price.
  • Withdrawal less than 15 days prior to the start date of the workshop will result in no refund.

International Programs

  • Withdrawal more than 60 days prior to the start date of your workshop, SFPW will refund all payments made, less a cancellation fee equal to 50% of the deposit.
  • Withdrawal less that 60 prior to the start date of the workshop will result in no refund.

On the Road workshops with Eddie Soloway

Balances for these workshops are due 45 days before the start date. If for any reason you need to withdraw from an On the Road workshop with Eddie Soloway, please notify us 60 days or more before the start date of your workshop.

  • At that time we will refund all payments made, less a cancellation fee equal to 50% of the deposit.
  • If notification of cancellation is made 45 to 59 days before the start of the workshop, we will retain the $300 deposit.
  • If notification of cancellation is made less than 45 days before the start of the workshop, we must retain the entire balance paid.
  • No refund of any fees will be made for withdrawal after the workshop begins.
  • Transfers will be considered if received more than 45 days before the start date of your workshop.
  • The Santa Fe Photographic Workshops reserves the right to cancel a reservation for an On the Road workshop with Eddie Soloway if full payment has not been received by 45 days before the workshop begins.


Where the Buffalo Roam: A Wyoming Workshop with Brett Erickson and Charles W. Guildner

Balances for this workshop are due 60 days before the start date. If for any reason you need to withdraw from this Wyoming workshop please notify us 60 days or more before the start date of your workshop.

  • At that time we will refund your deposit, less a $300 cancellation fee.
  • If notification of cancellation is made 30 to 59 days before the start of the workshop, SFPW will retain 50% of the package price.
  • If notification of cancellation is made less than 30 days before the start of the workshop, we must retain the entire balance paid.
  • No refund of any fees will be made for withdrawal after the workshop begins.
  • Transfers will be considered if received more than 60 days before the start date of your workshop.


Morocco: Oceans, Deserts and Cities: A Photographic Expedition with David Samuel Robbins (February)

To reserve your space for the February 23-March 6, 2019, Morocco: Oceans, Deserts and Cities: A Photographic Expedition with David Samuel Robbins, a non-refundable* deposit of $1,000 (US) is required at the time of registration. Prior to Santa Fe Workshops processing the deposit, each participant is required to complete and return the Agreement, Assumption of Risk, Waiver and Release to Photo Nomad Ventures, Inc.

Minimum enrollment for this trip has now been met and this trip is now confirmed. Full balances are due no later than July 20, 2018.**

If for any reason you need to withdraw after your balance has been paid, please notify us in writing or via email. For cancellation notices received:

  • No later than November 1, 2018, a 50% refund will be made
  • After November 1, 2018, or during the tour in progress, no refunds can be made.

Photo Nomad Ventures, Inc./Santa Fe Photographic Workshops is not responsible for cancellations due to medical emergencies or other unforeseen personal circumstances. Trip interruption and cancellation insurance will cover these situations, and is required for all participants. Refer to the Agreement, Assumption of Risk, Waiver and Release for further details.

*Deposits are only non-refundable if canceled by the client. If the tour is canceled by us, all fees are fully refunded.



Morocco: Oceans, Deserts and Cities: A Photographic Expedition with David Samuel Robbins (March)

To reserve your space for the March 9-20, 2019, Morocco: Oceans, Deserts and Cities: A Photographic Expedition with David Samuel Robbins, a non-refundable* deposit of $1,000 (US) is required at the time of registration. Prior to Santa Fe Workshops processing the deposit, each participant is required to complete and return the Agreement, Assumption of Risk, Waiver and Release to Photo Nomad Ventures, Inc.

Minimum enrollment for this trip has now been met and this trip is now confirmed. Full balances are due no later than September 20, 2018.

If for any reason you need to withdraw after your balance has been paid, please notify us in writing or via email. For cancellation notices received:

  • No later than November 15, 2018, a 50% refund will be made
  • After November 15, 2018, or during the tour in progress, no refunds can be made

Photo Nomad Ventures, Inc./Santa Fe Photographic Workshops is not responsible for cancellations due to medical emergencies or other unforeseen personal circumstances. Trip interruption and cancellation insurance will cover these situations, and is required for all participants. Refer to the Agreement, Assumption of Risk, Waiver and Release for further details.

*Deposits are only non-refundable if canceled by the client. If the tour is canceled by us, all fees are fully refunded.



In Search of Light in India with Jennifer Spelman & Michael Amici

To reserve your space for In Search of Light in India with Jennifer Spelman and Michael Amici, March 5-17, 2019, a deposit of $1,000 is required at the time of registration. Minimum enrollment for this trip is 8 participants and the decision to run this trip or not will be made no later than October 9, 2018.

We rely on your attendance to make important arrangements and logistical preparations, so if for any reason you need to withdraw, please notify us in writing (email to info@santafeworkshops.com is okay) before October 9, 2018. At that time we will refund your deposit, less a $500 cancellation fee. The full deposit will be retained for cancellations received between October 9, 2018 and November 6, 2018. Trip balance will be due no later than November 6, 2018. If notification of cancellation is made after this date, we must retain all fees paid. Transfers will be considered if received before October 9, 2018.